Skip to main content
Teal abstract paint texture for inventory documentation

Inventory & Documentation

Object records, condition notes, photography, storage status, and movement history for fine art logistics and collection management.

Documentation keeps the collection file intact.

Blue and orange abstract paint texture for inventory documentation

Collection records

Object records for every movement

Documentation supports storage status, collection movement, viewing access, insurance review, release history, placement, and long-term collection management.

Aiston documents artwork so object details, location status, movement history, release notes, and future instructions stay connected.

Common Records

  • Storage intake records and object photography
  • Condition checks before collection movement, placement, viewing, or shipping
  • Inventory support for estates, galleries, private collections, and advisors

Records Can Include

  • Object images, dimensions, medium, title, artist, or maker
  • Inventory number, barcode, storage location, movement history, and release notes

For recurring records, advisor coordination, storage status, or release history, see Collection Management. For Aiston’s system of record, see Hadrian.

Quote Context

  • Existing inventory lists or spreadsheets
  • Photos, dimensions, medium, and condition concerns
  • Storage, viewing, release, placement, or shipment context
  • What records need to be shared and who should receive them
Discuss Documentation Contact Aiston
Request a Quote Call Aiston